Over the past few weeks we have seen an increased number of phishing scams being attempted. Some of them are trying to get money wired while others are trying to obtain personal data by requesting tax information. Unfortunately, there is no computer program that can prevent scams like these from being attempted. A few things to remember: Never enter credentials for any account based on a link you click from an email. Banks and valid websites will not request personal information, passwords or credentials through emails. Create internal company policies that money, human resource files and employee tax information will not be requested or shared by email. Always check the links in an email by hovering over the image or the link. If the link you see does not match the icon or link you believe it to be then do not click on it. If you have any reason… Read more!
How often do you change your online passwords? Do you have one password that you use for everything? Is it your dog’s name, or your nickname followed by the number 1? We have all been guilty at one time or another of choosing an easy password. However, now that so much sensitive and identifying information is stored online it is important to keep that information as safe as possible. Trying to create and then remember a long, complicated password just so you can order something from Amazon is annoying, right? I agree. Unfortunately, it is also completely necessary. Did you hear about the LinkedIn hack where more than 6.5 million usernames (emails) and passwords were released onto the internet? Or worse, did you hear about the hack because your username (let’s call it what it is—your email address) and password was one of the ones released? What did you do?… Read more!
With the year coming to an end many businesses are reflecting upon accomplishments from the past year and making plans for expansion or growth in the coming year. Business owners who are looking at their IT systems and trying to find one change that can be made which can cause a great impact should consider migrating their email service. Microsoft Exchange Online offered through Office 365 provides small and medium sized businesses with an enterprise caliber email solution. The email service has attachment size thresholds that are larger than most public and private services and the spam filters are more suited for handling today’s advanced spamming attacks than most systems small and medium sized businesses can afford to implement. In addition to the security the service provides from spam attacks is the security provided with regulatory compliance. Microsoft Exchange Online has the regulatory compliance for the industries that affect small… Read more!
A Federal Lawsuit was not thrown out this week by a judge in San Jose, California that alleges Google violates Federal wiretapping laws in its processing of Google Mail (Gmail). The lawsuit alleges both Gmail users and non-users who sent mail to Gmail users did not consent to the processing procedures Google uses for advertising and profiling purposes. Google processes email for all of its Gmail users which requires some level of review and scanning in order to provide the service, but the issue is whether Gmail goes further than basic scanning for processing purposes and if so whether the users and non-users consented to the techniques. When an email is sent from one user to another there is information in the email such as the To field which must be scanned and processed in order the email to reach the correct destination. This level of scanning is standard on… Read more!
Email security has become an increasingly important issue since the recent developments about government security. When Edward Snowden explained to the world the existence of the NSA program known as PRISM he changed the way people view data and security forever. The NSA monitors phone calls and emails sent everyday throughout the United States and the world. While this may seem like a broad issue better suited for a Constitutional law class than a small business there are ramifications that business owners need to understand. Many businesses fall under third party regulatory groups that are concerned with the security of email and the content of the emails. For doctors it is HIPAA, for CPAs it is SSAE 16 and for lawyers it is their state Bar association. These regulatory bodies are concerned with protecting the information and confidentiality associated with the relationship these businesses have with their clients. Business owners… Read more!