The number one way for small businesses to reduce their operating costs is to improve the communication between their internal personnel and departments. Most businesses try to streamline their systems but do not clearly understand what they must accomplish in order to do this and often times are led astray because they have misconceptions about how software they have purchased is actually being used. Rather than working on something abstract a business can streamline its systems by simply focusing on communication. Start by drawing the business from the customer’s experience pretending computers do not exist. Define every piece of information and the paper that would have to pass between departments for the system to work. After the entire system is defined using paper begin applying the technology the company is currently using to each point of communication. If the company cannot identify what is being used for a particular point… Read more!
The biggest mistakes surrounding cloud computing deployments stem from improper planning. The greatest advantage cloud computing provides a business is scalability. Scalability can only be achieved if there is a clear plan for scaling services up and down. Developing a scalable model starts with mapping each individual position based on the organizational chart. A list of tools or programs required for each position should be created to determine what cloud services are needed for each individual. This map gives the business a clear path for adding and removing individual employees as well as a per head cost of employees based on position. The next step is to determine what type of collaborative tools the business should deploy. In order to determine collaborative tools the organizational chart should be used to map out who needs to share data. Once the data sharing map is completed a business can determine which cloud… Read more!